Carrier invoice reconciliation
Freight invoices cannot be matched reliably to contracted service, shipment attributes, and delivery evidence.
The challenge behind the workflow.
Freight invoices cannot be matched reliably to contracted service, shipment attributes, and delivery evidence.
Connect shipment, warehouse, carrier, asset, and commercial records. Give planners and customer teams a consistent event history while retaining uncertainty, source freshness, and the owner responsible for each exception.
Data to bring together
- Carrier invoices
- Shipment characteristics
- Approved rate references
Source systems are examples of the data required. Confirm connector availability, permitted access, refresh timing, and the authoritative owner before implementation.
How Genedata supports the work.
Configure one connected workflow, then reuse its mappings, definitions, and review process as the business grows.
- 01
Connect and prepare
Align invoice lines to shipments and effective commercial references.
Build the preparation as a reusable visual workflow or reviewed code, with explicit source mappings and validation checks. - 02
Investigate and validate
Identify duplicate candidates, missing evidence, and unexplained charge differences.
Keep shared definitions and source versions with the analysis so another team can reproduce the result. - 03
Publish and review
Publish a reconciliation queue with supporting shipment context.
Make the output available to the right people with appropriate access, ownership, and review evidence.
A freight invoice review queue
Make the next run easier.
Reusable matching logic reduces manual review of recurring carrier invoices.
Start from one approved example. Save the agreed mappings and definitions, publish the reviewed output, and let the next team follow the same evidence instead of rebuilding the preparation.
Measure your own improvement
Time resolving freight billing exceptions
Record a baseline before the pilot and compare like-for-like work afterward. Results depend on source quality, configuration, and adoption.Review and responsibility
Commercial staff confirm contract terms and authorize settlement adjustments.
AI with professional judgment.
Use AI to summarize shipment histories and draft exception notes. Dispatch, safety, customs, and commercial decisions require authorized human review.
Try the workflow with your team.
Use representative, approved sample data. Agree the expected output and a review owner before extending the workflow to a live process.